Our mission: to help you achieve yours

We know that not-for-profit organizations are constantly challenged to provide greater assistance to their constituents with limited personnel and financial resources. Increased pressures from funding sources to account for the effectiveness of each dollar spent on service versus administrative costs requires your accounting, grant administration and project, program and case management staff to have more effective, integrated and reliable financial and operational software. Good software must result in real and measurable improvements in efficiency and productivity. Historically, not-for-profit organizations have been under-served by vendors of financial and operational solutions. Too often, organizations have had to compromise between very specific functional requirements and implementing technology with a lasting future value. Selecting and implementing the right software solutions should allow people to become more efficient, eliminate redundant data entry, connect employees together, deliver timely information on funding sources and expenditures, reduce paper based processes and scale to meet future needs.

Software Application Types

Depending on an organization’s roles, there are three major types of software application required to run their end-to-end business activities: Funding Management, Core, and Mission Execution.

 

Funding Management solutions can generically be viewed as revenue applications such as grant management, fund raising, reimbursement billing, fee-for-service billing, and sales of products such as training materials, books and videos.

 

Core financial solutions are the financial, logistics and human resources applications such as General Ledger, Accounts Payable, Cash Management, Inventory, Payroll, Fixed Assets, Receivables and Purchasing.

 

Mission Execution solutions are driven by the Provider role and the Delivery Method. These applications can include Case Management, Project/Program Accounting, Job Costing, as well as document management and relationship management.

 

The challenge is to choose an ideal set of solutions, with the ideal being a single-vendor, homogenous technology, and fully integrated solution. Buyers should be wary of solutions provided by a single vendor, which are in fact collections of products built by different companies, and should be extremely diligent in assuring themselves that these applications are integrated versus just interfaced to one another. Homogenous technology should be apparent through common design standards, a common user interface, common development methodologies and most importantly a single development team. Fully integrated solutions should automatically post data from sub-systems to main systems and should not require data transfers using ASCII files or require users to run import or export routines.

 

A fully-integrated solution should post data automatically between applications, and provide data confidence by being able to drill down from summary numbers to supporting transaction detail. Why are these factors important? Efficiency, productivity AND total cost of ownership. When applications are integrated, employee efficiency and productivity is enhanced by eliminating tedious data transfer tasks. Information becomes more reliable thus boosting productivity. Ongoing system costs decrease:

• by eliminating or reducing training expenses.
• through reduced audit risk and expense.
• by reducing unplanned replacement of non-integrated subsystems.
• because of increased employee confidence and empowerment.

Most critically, the social services organization’s ability to spend money efficiently on mission activities and explain how the money has been spent to internal and external constituents allows the organization to become more competitive for revenue sources while containing administrative expenses. In summary, the ideal solution should provide fully integrated, homogeneous funding, mission-enabling and core applications to assure the user of data integrity, elimination of redundant data entry or processing, and reduced long-term support, training and maintenance costs.

We can help

Dataccount takes the time to know your organization, the constituents you service and issues you face. We then tailor your networking and software solutions to meet those unique needs. We help make your organization more profitable, more efficient, more functional, and more flexible by improving your accounting and financial management technology, as well as computer /network/internet performance, call center and telephony processes, data access, backup and security.

 

Dataccount is a Certified Microsoft Solution Provider specializing accounting solutions for the not-for-profit market sector. We offer solutions based upon Microsoft Dynamics GP. Microsoft Dynamics GP modules for not-for-profit are powerful new robust financial tools designed specifically for Not-For-Profit organizations. Microsoft Dynamics GP not-for-profit modules give organizations a powerful way to satisfy their needs because they:

• Manage budgets more proactively.
• Create automatic Due To / Due From entries from Fund Accounts, ensuring funds remain balanced.
• Track commitments for goods or services, not yet received to prevent overspending of budget.
• Analyze Accounts Payable Balances by fund to assist in preparation of financial statements.
• Monitor grant performance on an ongoing basis.
• Analyze financial data based on business specific data without defining each reporting requirement within the chart of accounts.

 

Call us today at 212-595-1044